Match bills to payments automatically and safely
From bulk vendor import to invoice capture to automated Payment creation via the QBO API — a complete AP system with atomic safety built in at every step.
Bill match → QBO write-back
Bank feed item imported
QBO webhook triggers sync
Invoice/bill match detected
AI finds matching open item
Receive Payment / BillPayment created
Direct QBO REST API call
Suspense Purchase deleted
Only if creation succeeded
QBO Banking shows suggested match
Ready for final bank review
Atomic safety: If Payment creation fails, Suspense deletion never runs. Zero data loss.
4×
Faster invoice processing
90%
Reduction in manual entry
99.8%
Payment accuracy
Bulk Import & Management
Import vendors and customers in bulk from CSV, Excel, or directly from QBO. Manage hundreds of payables from a single dashboard with full search and filter.
Bulk Import & Management — Demo GIF
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Invoice Capture & Matching
Upload invoices and Reconci.ai automatically extracts key data — vendor, amount, due date — and matches them to purchase orders or existing QBO transactions using the AI model.
Invoice Capture & Matching — Demo GIF
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API-Driven Match Creation
When a bank feed item matches an invoice, Reconci.ai creates a Receive Payment (for invoice matches) or BillPayment (for bill matches) directly via the QBO REST API — no copy-pasting, no manual reconciliation.
API-Driven Match Creation — Demo GIF
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Atomic Per-Row Safety
Payment/BillPayment creation and Suspense deletion are atomic per match. If the creation API call fails, the Suspense Purchase or Deposit is never deleted — no data loss, ever.
Atomic Per-Row Safety — Demo GIF
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Approval Workflows
Route invoices to the right approvers automatically. Set rules by amount, vendor, or category — with full visibility at every stage and an audit trail for every decision.
Approval Workflows — Demo GIF
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Payment Scheduling
Schedule and batch payments by due date, vendor, or cash flow priority. After Payment/BillPayment creation, the Suspense item is automatically removed from the bank feed — keeping QBO Banking clean.
Payment Scheduling — Demo GIF
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