Match bills to payments automatically and safely
From bulk vendor import to invoice capture to automated Payment creation via the QBO API: a complete AP system with atomic safety built in at every step.
Bill match → QBO write-back
Bank feed item imported
QBO webhook triggers sync
Invoice/bill match detected
AI finds matching open item
Receive Payment / BillPayment created
Direct QBO REST API call
Suspense Purchase deleted
Only if creation succeeded
QBO Banking shows suggested match
Ready for final bank review
Atomic safety: If Payment creation fails, Suspense deletion never runs. Zero data loss.
4×
Faster invoice processing
90%
Reduction in manual entry
99.8%
Payment accuracy
Bulk Import & Management
Import vendors and customers in bulk from CSV, Excel, or directly from QBO. Manage hundreds of payables from a single dashboard with full search and filter.
Bulk Import & Management: Demo GIF
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Invoice Capture & Matching
Upload invoices and Reconci.ai automatically extracts key data (vendor, amount, due date) and matches them to purchase orders or existing QBO transactions using the AI model.
Invoice Capture & Matching: Demo GIF
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API-Driven Match Creation
When a bank feed item matches an invoice, Reconci.ai creates a Receive Payment (for invoice matches) or BillPayment (for bill matches) directly via the QBO REST API, with no copy-pasting and no manual reconciliation.
API-Driven Match Creation: Demo GIF
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Never Lose a Transaction
Every match is created safely, one row at a time. If anything goes wrong while creating a payment record, the original transaction is left untouched, so there's no data loss, ever.
Never Lose a Transaction: Demo GIF
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Approval Workflows
Route invoices to the right approvers automatically. Set rules by amount, vendor, or category, with full visibility at every stage and an audit trail for every decision.
Approval Workflows: Demo GIF
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Payment Scheduling
Schedule and batch payments by due date, vendor, or cash flow priority. After Payment/BillPayment creation, the Suspense item is automatically removed from the bank feed, keeping QBO Banking clean.
Payment Scheduling: Demo GIF
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